All current graduate students at the UA College of Pharmacy are required to fill out a Photograph Release Agreement Form to use photographs taken of them for use in university publications such as their student profile page, recruiting brochures, newsletters, and magazines, and to use the photographs on display sites or other electronic form or media, and to offer them for use or distribution in other non-university publications, electronic or otherwise, without prior notification. Please fill out the Photograph Release Agreement and email it to JJ Arevalo. 

GA Career Conversation Evaluation Form

All Graduate Teaching Assistants/Associates (TA), Graduate Research Assistants/Associates (RA), and Graduate Outreach Assistants/Associates (OA) must complete an end of term evaluation (GA conversation). This includes students who are graduating this spring or summer. The end of the term evaluation is intended to be a tool for both the student and the department to monitor and facilitate teaching/research improvements and to assist with the GA’s professional development.

Student Recruitment

All current graduate students at the UA College of Pharmacy are required to participate in recruiting new graduate students. The main event in this process is the three-day graduate student recruitment event the college holds each January. More information about your involvement in student recruitment will be provided to you. 

DS2019/120 Update

If you are renewing your VISA or updating your DS2019/120 visa, please give a copy immediately to the Graduate Studies Office in the R. Ken Coit College of Pharmacy, Drachman Hall B306D. 

Instructional Assistants (IA) are required to fulfill duties as assigned in their first year and ABBS (in fall of the second year) in the program. IA's should refer to their respective Handbook for additional information.

All PhD graduate students irrespective of their admission route, track affiliation, and funding source, provide service as a proctor (2 exams each semester).  This refers to all students are required to fulfill proctoring duties as assigned each semester through their academic career.  You will receive further instructions as to your duties and the semesters proctoring schedule.

Graduate students are required to prepare and submit a written Individual Development Plan (IDP) as part of their Annual Report. The IDP allows the graduate student to determine training goals, needs for professional development, and career objectives to be presented and discussed at the Annual Committee Meeting. The IDP is to be prepared according to AAAS guidelines and submitted online at: http://myidp.sciencecareers.org/

All Graduate Teaching Assistants/Associates (TA), Graduate Research Assistants/Associates (RA), and Graduate Outreach Assistants/Associates (OA) must complete an end of term evaluation (GA conversation). This includes students who are graduating this spring or summer. The end of the term evaluation is intended to be a tool for both the student and the department to monitor and facilitate teaching/research improvements and to assist with the GA’s professional development.

All MS and PhD  students at the UA College of Pharmacy are required to participate in recruiting new graduate students. The main event in this process is the three-day graduate student recruitment event the college holds each January. More information about your involvement in student recruitment will be provided to you. 

If you are renewing your VISA or updating your DS2019/120 visa, please give a copy immediately to the Graduate Studies Office in the R. Ken Coit College of Pharmacy, Drachman Hall B306D. 

Even if expenses will not be paid by the university. This will ensure that:

• Travel plans have been approved by the appropriate departmental authority;
• Funds are available;
• The traveler can document their official travel status;
• Travel has a legitimate business purpose; in the best interest of the university and;
• Travel meets the IRS Accountable Plan - All travelers, regardless of their status, must provide documentation and receipts within 30 days of travel or their reimbursements will be considered non-qualified and taxable.

Travel awards can be available from the following sources:

• Conferences
• Graduate & Professional Student Council Travel Award

Visit the Graduate Programs Office at least 3 weeks prior to submission of abstract and/or registration.

You must complete the Employee Absence Request Form and wait for approval from your PI. By completing this form, you will state your anticipated expenses and your PI will state how much you will be reimbursed for your trip. This cannot be renegotiated by the student or PI after the trip. For International travel, authorization MUST be submitted one month prior to the trip, NO EXCEPTIONS. 

Gather your receipts and visit your graduate coordinator.

 All receipts must have a zero balance and include the last four numbers of YOUR credit card. 

Odometer readings, MapQuest printout, or gasoline receipts are required if you are claiming more than the standard map miles. 

• Mileage is calculated at $0.445, with the exception of Phoenix, which is a flat rate of $80 (round-trip).
• Your PI will approve the method of reimbursement.

The preferred method to purchase airline tickets is with the PCard, if your PI has pre-approved your purchase.

The original itemized receipt from the car rental agency. Decline the Collision Damage Waiver (CDW), as per University policy, it's a non-reimbursable expense

Be aware, the receipt slipped under the door often does not have a $0 balance. All occupants should be listed on the final receipt. Whenever possible, bills should be split and multiple credit cards or payments listed on the final receipt. However, if one student pays for hotel accommodation, reimbursement will only be made to the student who paid with their credit card. Costs will be recovered from accounts associated with other occupants of the room.

Your receipts must include:

• last four numbers of your credit card
• zero balance
• hotel/motel name
• address
• phone number
• dates of lodging
• daily room charges or single room rates, if more than one person is occupying the room

Will be reimbursed when the trip is over 35 miles from the traveler's duty post with an overnight stay. Meals not included as part of the conference or meeting are reimbursed (at the discretion of the PI) for the actual cost of meals but not to exceed the per diem allowance rate. Meal reimbursements not allowed for stay at non-commercial establishments. No alcohol will be reimbursed.