Meeting Requests (Phoenix)

The following information provides the appropriate steps to requesting a meeting on the Phoenix Biomedical Campus.

Requesting a Meeting on PBC Campus

  1. Requests must be submitted at least 3 business days prior to your meeting. Meetings must be:
    • Within normal business hours (Monday-Friday, 8-5 p.m.)
    • Meetings must be less than four hours long
    • Held on a single day
    • Scheduled in a single room
    • Attended by internal participants
  2. Please provide the following information:
    • Meeting name, date, start & end times
    • Room preference & estimated attendance
    • Do you require video conferencing
    • Will there be food?
  • Meetings where you will be bringing in food (brown bag lunch, pizza, cupcakes, coffee, packaged snacks, etc.) require a custodial cleanup. If you bring in food without notifying the student services coordinator, you may be assessed a cleanup fee.
  • Meetings that do not meet all of the above conditions, or which require catering or Audio/Visual support are considered Special Events, and need to follow the Special Events guidelines below.

Special Events

  1. Requests must be submitted at least two weeks prior to the event.
  2. Please provide the following information:
    • Event name & description
    • Event date(s), start & end times, setup & tear down times
    • Room preference & estimated attendance
    • Room Needs (tables, chairs, electrical, A/V, signage, etc.)
    • Will food or alcohol be present?
    • Are attendants charged a fee?
    • Who is sponsoring the event?
    • Account (KFS) number
    • Event Contact Name

    Custodial, Security and Audio/Visual fees may be assessed.

Requests for meetings or events must be made via email through the Student Services Coordinator.

Natalie Melchiorre, MBA
Coordinator, Student Services
melchiorre@pharmacy.arizona.edu
602-827-2433
PBC Building 3, Rm 3377