Portfolio Instructions for Faculty

This section lays out the steps that your mentees will take to complete their portfolios, and the steps you should take to review and grade your portfolios.


About the Portfolio Mentorship Process

  1. As a mentor, you will receive notification of who your mentees are in the fall and a reminder in the spring. You should receive an email from each of your mentees by mid-January with a copy of their CV, their expected outcomes survey, their reflection responses and supporting documents.
  2. Once you receive this email, please review each mentee’s materials and USE THIS RUBRIC AS A GUIDE FOR GRADING.
    Grading tips:
    • It is okay if your students don’t follow the CV template exactly as long as they include the sections you see as important.
    • All students should be provided with a grade for their portfolios, however, P1 grades are not reported in any classes. Your grade on their portfolio should set a precedent for your expectations in the future.
  3. Schedule follow up meetings with each of your mentees.
    Scheduling Tips:
    • Meetings general take between 30-60 minutes
    • Some faculty create a google doc with the times and dates they are available and send that to their mentees to have them sign up, some send mentees a screenshot of their calendar. Doodle schedulers can also be used.
    • Meetings can take place in person, over zoom or over the phone. While P4 students are often traveling for their rotations, we still recommend that you try to meet with them if at all possible. P1-P3 students must meet with you.
    This guide provides prompts to help facilitate discussion. We do not expect you to cover all of these topics with all of your mentees.
  5. Use the FESPCO form to reflect on student reported examples of stress, effective and ineffective learning.
    This information is incredibly valuable and is reported to the dean of academic affairs, curriculum, and assessment committee. Historically, it was from these conversations and information on the FESPCO that key changes have been made to the program.
  6. Submit your portfolio grades and FESPCO form to (Liz) Maria Coronado (mcoronado@pharmacy.arizona.edu) for compilation and distribution within the related courses.
  7. Submit your feedback on the portfolio rubric, reflection questions, and other pieces of the portfolio process to help the Assessment Committee with future revisions. You may complete the survey as many times as you would like and comment on only those questions you would like to comment on.